Teaching Abroad with Erasmus+

You will receive a daily flat rate per day of stay, depending on the country. The flat rates are set by the Erasmus+ programme as follows:

The travel costs are determined depending on real distances between the place of departure and the place of destination of the stay using a Europe-wide standardised calculation tool of the EU Commission.

If you travel all or part of the distance to your place of stay by sustainable means of transport, you may receive an additional supplement (top-up) on your travel allowance (environmentally friendly travel).

With the Erasmus+ programme, the European Union aims to make a significant contribution to greater equality of opportunity.

Real cost applications help to offset additional costs incurred abroad. The following additional funding options are available:
 

• University staff with a disability or chronic illness can receive up to £15,000 per person for staff mobility to cover, for example, assistance, increased accommodation and travel costs. Additional funds can also be applied for to cover preparatory travel.
• University staff who go abroad with a child or children can receive a subsidy for childcare and accommodation costs for the children in addition to travel costs.

An overview of the numerous support options can be found on the Erasmus+ page on additional financial support for participants with fewer opportunities.

Please send the application with the following documents by e-mail to the International Office (international@fh-potsdam.de) by the application deadline (in November and February):
 

• Internal application (signed by you)
• Mobility Agreement (signed by you at least, ideally also already signed by the partner university)

The information in the internal application is used to calculate the funding. The Mobility Agreement is the application for the project.

The following criteria play a role in the selection process and can be addressed in the application documents:

• Strategic relevance for the university or department and purpose beyond the stay abroad (sustainability of the activity)
• Quality of the project and its integration into the FHP curriculum. The project will be evaluated based on whether it benefits student groups (e.g. through BIP participation) or whether it contributes to the FHP's English-language courses in cooperation with partner universities.

• Interner Antrag STA / STT (PDF, 762.04 KB)
• Mobility Agreement STA (PDF, 720.68 KB)

The International Office will inform you of the amount of funding and send you a grant agreement. You can now begin organising your stay.

You are responsible for booking your own travel and accommodation.

You must complete the following steps:

• Submit your official travel request application to the Human Resources Department (fortbildung@fh-potsdam.de). As the team responsible for the budget, the International Office will sign the application. The signature of your supervisor is also required.
• If necessary, have the Mobility Agreement signed by the host institution.
• Submit proof of sustainable travel to the International Office.

If necessary, take out additional insurance for the period abroad. The Erasmus+ mobility grant does not include any insurance cover. Within the framework of the confirmed business trip with Erasmus funding, only the statutory accident insurance for full-time employees at the University of Applied Sciences Potsdam also applies abroad. We therefore recommend taking out international health insurance, liability insurance for abroad and, if necessary, travel insurance and/or life insurance.

Have the Confirmation of Stay signed by the host institution and send it by email to the International Office.
If necessary, collect invoices, tickets, etc. for your income tax return, in which you can declare the excess mobility allowance from the lump sums as income or declare additional costs.

• Letter of Confirmation STA (PDF, 54.91 KB)

After your stay abroad, you must complete the following steps:

• Fill out the EU Survey (online)
• Write a summary and send it to the International Office
• If applicable, submit proof of sustainable travel to the International Office

Submission deadline: 6 weeks after the end date. The International Office is entitled to reclaim some or all of the Erasmus funding if you do not provide the necessary documents or do not provide them on time.

Furthermore, it is not necessary to submit receipts for the business trip. If necessary, you can declare the excess mobility funding as income on your income tax return or declare additional costs.