Study Service

Recipient: Landeshauptkasse
Credit institution: Landesbank Hessen Thüringen (Helaba)
IBAN: DE66 3005 0000 7110 4028 85
BIC: WELADEDDXXX
Reason for payment: Kz. 1006600001867/Matrikel-Number
Total amount: 322.74 Euro

Please enter only the four- or five-digit number of the matriculation number after the cash reference number. Do not include the letter "s" of the Campus.Account user ID (example: Kz.1006600001867/1002).

Please do not include any other information under "Verwendungszweck" (purpose of payment), otherwise the payment cannot be assigned.

The Deutschland semester ticket is valid for all students who are studying at the University of Applied Sciences Potsdam.

According to the Deutschland semester ticket contract (§ 1 paragraph 2), students are excluded who

• guest auditors and second auditors within the meaning of the relevant higher education law,
• students who are exclusively enrolled in an evening, online or distance learning course without compulsory attendance (“distance students”),
• severely disabled people who are entitled to transport according to SGB IX and who can prove that they have the supplement to the severely disabled person's ID card and the associated token,
• students in part-time courses,
• students who can prove that they are taking a vacation or semester abroad,
• students who do not belong to the student body (double students who do not have the right to vote at the FHP),
• students who complete a course of study with a scope of work of less than 15 ECTS (credit points) per semester,
• students who are enrolled in supplementary, additional or postgraduate courses or who are taking part in further education courses as well as doctoral students.

The semester fee without travel privileges is 146.34 Euro.

Further exemptions
According to the VBB Semester Ticket Agreement § 4, you can apply for exemption or reimbursement of the semester ticket fee under certain conditions.

The application for exemption or refund of the semester ticket fee must be submitted at the same time as the payment of the semester fee. The required evidence must be submitted with the application no later than 30th of April for the summer semester or until 31st of October for the winter semester must be submitted to the study service.

After a reminder and a last reminder, exmatriculation takes place according to § 14 para. 5 no. 3 of the Brandenburg University Act (BbgHG). If you are planning a longer internship, a stay abroad or similar, please discuss this with us in advance and, if necessary, also arrange an extension of the deadline in the re-registration period.

• Care of children (up to the age of 14)
• Care of a close relative
• Disability or chronic illness
• Volunteer/charitable work (at least 15 hours per week)
• Professional activity (at least 15 hours per week)
• committee activity within the student representation of the University of Applied Sciences Potsdam
• other important reasons

• for re-registration by 01.03. for the summer semester or 01.08. for the winter semester
• for new or first-time enrollment within the enrollment period announced by the University of Applied Sciences Potsdam

• Application for individual part-time study
• Proof of the reason for application
• Study progress agreement
• Declaration that at least half of the time of full-time study will be devoted to studies

At the latest at the time of enrollment, we require an electronic notification of your insurance status (M10) from your health insurance company. Please contact your statutory health insurance company – the sooner the better. Your health insurance company will then send the required notification to the University of Applied Sciences Potsdam. Please quote our dispatch number H0002156.

The insurance card or a written membership certificate are not sufficient. You cannot be enrolled without the digital confirmation of your health insurance. Please always inform your health insurance company about the sender number of the University of Applied Sciences Potsdam. With the help of the sender number, the health insurance can clearly assign the registration.

The following insurance options exist:

• Family insurance: Up to the age of 25 or if you are married, you can remain insured as a family member as long as you do not exceed a certain income limit.
• Statutory health insurance up to the age of 30: If you do not belong to the first group and do not pursue employment or self-employment for more than 20 hours per week during the lecture period, you must take out compulsory student insurance. You can choose the health insurance company yourself – the student rate is roughly the same with every provider.
• Statutory health insurance from the age of 30: Students over 30 no longer receive a student rate. You can continue to insure yourself voluntarily at the regular rate.
• Private health insurance: You can take out private health insurance or be insured through your parents under the law on benefits or private family insurance.
• Free military insurance: If you were a professional soldier, you will generally remain insured with the free military insurance for two years after the end of your period of service.

Students who are already enrolled do not have to pay attention to anything for the time being due to the changeover. The changeover will not affect you until, for example, a change in health insurance occurs.

Students who change their health insurance:

In order for the next re-registration to go smoothly, we need an electronic notification of the health insurance change (M11) from your new health insurance company. Please contact your statutory health insurance company – the sooner the better. Your health insurance company will then send us the required notification. Please quote our dispatch number H0002156 for this purpose.

You need a valid health insurance policy for your enrollment and throughout your studies at the University of Applied Sciences Potsdam. Students who become subject to compulsory insurance upon enrollment can apply for exemption from compulsory insurance.

The application must be submitted to any statutory health insurance company within three months of the start of the compulsory insurance period. Please inform the statutory health insurance company of our sender number H0002156.

Note: The exemption is effective for the entire duration of the studies and cannot be revoked. The exemption does not take effect beyond the duration of the studies.

You contact any German statutory health insurance to be exempted from compulsory insurance. Also request them to report your insurance status to us using the reporting reason M10 for the University of Applied Sciences Potsdam (sender number H0002156). For this purpose, submit the proof of free medical care of the statutory health insurance.

The general rule for international students is: You must have health insurance in order to study in Germany.

• Germany has social security agreements with several countries, including the member states of the European Union and the European Economic Area. If you come from one of these countries and have statutory health insurance there, you can have this insurance coverage recognized in Germany by a statutory health insurance company. As a rule, you will need a European Health Insurance Card (EHIC) for this purpose. You can apply for the EHIC free of charge at your health insurance company. Please contact a German statutory health insurance company upon enrollment and show them the EHIC. Ask the health insurance company to report your insurance status to us using the reporting reason M 10 University of Applied Sciences Potsdam (H0002156).
• If you do not have access to a health insurance company in your home country, you must take out insurance in Germany. Please take out a German health insurance policy immediately before or after your arrival in Germany. There are two types of health insurance in Germany: statutory and private. Please refer to "für applicants"(health insurance) for information on insurance options.
• If you exceed the age of 30 during your studies in Germany, you can continue to be insured in the statutory insurance with a higher contribution. If you are already older than 29 when you start your studies, you can only take out private insurance.
• Travel health insurance (Travel Insurance) does not provide sufficient health insurance coverage for the duration of your studies in Germany and will not be accepted as proof of insurance. Travel health insurance is only valid for your visa and your entry into Germany as long as the semester has not yet begun.
• Participants in study-preparatory language courses are not regular students in the sense of health insurance law, even if they are enrolled at a German university. They are therefore not compulsorily insured. As a rule, they also do not meet the requirements for voluntary insurance in the statutory health insurance. If you are attending a study-preparatory language course, only private health insurance is an option for you.

The University of Applied Sciences Potsdam takes into account the special needs and requirements of applicants and students. We will be happy to advise and support you in order to take any necessary measures to ensure compensation for disadvantages and non-discriminatory and equal participation while maintaining equivalence, and to exclude disadvantages in the provision of study and examination services.

Advice on questions concerning individual disadvantage compensation for pregnant women, students during pregnancy, students with children or relatives in need of care can be obtained from our family affairs commissioner or our FAMteam.

If you have any questions or require individual compensation for students with health impairments or disabilities, please contact our commissioner for university employees with impairment.
As soon as you require a support service beyond information due to an impairment, e. g. for the processing of your application for disadvantage compensation, this is only possible for reasons of data protection if you fill in and sign the declaration of consent for data processing and send it by e-mail or by post to the commissioner for university employees with impairment. You can revoke the consent at any time if and to the extent that support is no longer desired by you.

If you find yourself in a challenging situation during your studies and need support to prevent disadvantages in the performance of study and examination achievements, you can apply for disadvantage compensation as follows:

1. Download and fill out the application

• Download the application for disadvantage compensation in studies.
• Under "Persönliche Begründung für die Antragstellung" describe your personal situation, to the extent that it seems reasonable for you.
• Under the item "Beantragte Maßnahmen/Modifikation", please list the type of compensation you would like (e. g. "extended deadline by X weeks").
• Please also remember to attach the relevant evidence to your application:
  • medical or therapeutic confirmation/attest
  • Severely disabled person's ID card
  • Maternity passport
  • Birth certificate of the child or
  • Care level of the person to be cared for

2. Advice and support

If you need help or support in filling out your application, you can contact the Application and Study Service, the Study and Examination Service,family affairs commissioner, or the commissioner for university employees with impairment at the University of Applied Sciences Potsdam.

3. Submission to the examination board

The completed application, including the appropriate supporting documents, must be submitted in a timely manner, i. e., before the start of the processing period for an exam/examination certificate, to the examination board responsible for the degree program. The chairperson of the examination board will make the final decision on the compliance of your application.

The regulations for compensation for disadvantages can be found in the framework regulations for studies and examinations of the University of Applied Sciences Potsdam under §2 Section I. (Reading version from 02.11.2021)

The aim of the law is to enable you to continue your studies during pregnancy and breastfeeding without endangering your health or that of your child and to counteract possible disadvantages during pregnancy, after childbirth and during breastfeeding. The Maternity Protection Act includes

• a protection period of 6 weeks before the birth,
• a protection period of 8 weeks after birth or 12 weeks in the case of premature or multiple births, and (upon application) in the case of a disability of the child, provided it is medically diagnosed within the first 8 weeks
• protection against activities involving particular stress or danger for mother and child during the entire pregnancy and breastfeeding period in the first year of the child's life,
• protection against work on Sundays and public holidays as well as overtime and night work,
• a right to compensation for disadvantages in order to minimize time delays in the course of studies due to pregnancy and birth,
• a right to rest, reclining and breastfeeding facilities on campus,
• time off for examinations in connection with the pregnancy (e.g. pre- and postnatal care) as well as for breastfeeding (at least twice a day for 30 minutes in the first year).

All of this must be granted to you in principle and without a separate application. The condition is that we are informed of your pregnancy.

You should inform the university of your pregnancy as early as possible so that your further course of studies can be planned in consideration of the protective measures. Of course, there is no obligation to disclose. If you have any concerns, the family team will advise you confidentially and without obligation.

Please note that the university is obligated to report reported pregnancies to the "Aufsichtsbehörde für den Mutterschutz". The Landesamt für Arbeitsschutz, Verbraucherschutz und Gesundheit (LAVG) is responsible for the University of Applied Sciences Potsdam.

• Please notify the Department of Student Affairs of your pregnancy. Please submit your maternity passport to the notification of your pregnancy for the calculation of the protection periods. If this has not yet been issued, it can be submitted later.
• The Department of Student Affairs informs the responsible Dean's Office about your pregnancy and asks to invite you to an interview for an individual risk assessment: Health hazards for you or your (unborn) child may arise during some events in the course of your studies. This applies in particular to workshop or laboratory activities, excursions under exceptionally stressful conditions or internships. In order to be able to assess these hazards, it is necessary for you to prepare a so-called individual risk assessment together with your degree program management.

Also use the discussion with your degree program director to plan your further course of studies. Clarify which achievements you can still prove before the birth, which dates are important for you and which alternatives you can use.

• Separate risk assessments must be prepared for activities in the workshops and laboratories or practical positions in which you will be working during pregnancy and breastfeeding.
• If laboratory and workshop activities, excursions under exceptionally stressful conditions, and internships result in special hazards that cannot be circumvented by separate protective measures, the respective workshop, laboratory, excursion, or internship supervisor must provide you with substitute services in which no health hazards can occur (see also § 2 Compensation for Disadvantages of the Framework Regulations for Studies and Examinations). The aim is to enable you to continue your studies without delays and restrictions as far as possible.

In general, there is a low risk of danger during studies. Courses involving laboratory and workshop activities, excursions under exceptionally stressful conditions and internships are to be considered and assessed in particular. If these are without special hazards as defined by the Maternity Protection Act, studies can be continued without restriction.

In your own interest: Please observe the regulations contained in the Maternity Protection Act (do not lift heavy loads, for example) and organize your daily and study routine accordingly. If you are unsure or have problems with the risk assessment, you can also obtain advice from the company doctor.

Note on data protection: The risk assessments are forwarded to the Study and Examination Service, where they are kept separately from your examination file and destroyed after a statutory retention period of two years.

• Throughout your pregnancy, you have the right not to attend classes between 8 pm and 10 pm and classes on Sundays. You are to be offered alternatives to prevent delays in your studies. However, you may attend these events during pregnancy if you specifically agree to do so with the Dpartment of Student Affairs. Please submit a waiver for this purpose. A revocation of the waiver is possible at any time.
• During the statutory maternity leave periods, i. e. 6 weeks before the birth and (usually) 8 weeks after the birth, there is a relative ban on examinations. This means that you have the right not to take exams and are exempt, for example, from courses with compulsory attendance, excursions as well as laboratory and internship activities.
• However, if you wish, you can also take part in examinations or courses during your maternity leave. The condition is that you expressly declare to the Study and Examination Service that you are waiving your maternity leave. This also applies to the submission of homework and final papers during the maternity leave periods. The declaration can be revoked at any time, also for individual courses and examinations, for the future.

Without submitting the waiver, you may not participate in any course, examination or internship during maternity leave!

• You are entitled to compensation for missed examinations due to your maternity leave and, if applicable, missed courses. Talk to the lecturers in good time about re-examinations or possible alternative performances!
• The relative ban on examinations also applies to the submission of term papers and final theses during maternity leave. The waiver can also be used here. Please note that maternity leave does not automatically result in an extension of the deadline or an interruption of the processing time. This does not affect individual agreements on deadline extensions due to impairments caused by pregnancy (see §2 and 20 of the framework regulations for studies and examinations).
• It is also possible to apply for a semester leave of absence during maternity leave. As a rule, however, no examinations can be taken during a leave of absence. The dean of the department decides on exceptions.

If you are working as a student or research assistant, the regulations of the Maternity Protection Act for employees also apply. Information on this can be obtained from the Human Resources Department.

With the help of the checklist, you can keep track of everything that needs to be taken into account from the time you become aware of your pregnancy until the eight-week maternity protection period.

The presentation of the final thesis is also possible after exmatriculation. If the final thesis is submitted in the current semester, re-registration in the relevant degree program for the coming semester can be waived for the presentation of the final thesis, provided that the registration/invitation was made at the time of enrollment. In this case, before making a decision (re-registration or de-registration during the graduation period), a consultation should be taken at the Study Service.

Exmatriculation is pronounced ex officio if, among other things

• the deadlines prescribed for the re-registration procedure have been missed or the semester fee to be paid has not been paid despite a reminder and warning of exmatriculation (missing re-registration),
• the required proof of health insurance coverage has not been provided,
• exmatriculation has not taken place upon application after successful completion of studies,
• you have re-registered for the coming semester and then completed your studies in the current semester after all, including the presentation of your thesis,
• a prescribed examination has been definitively failed or the examination entitlement has been lost.

In the context of exmatriculation, if applicable, the refund of the semester fee paid can be made by submitting an informal application with the return of the Campus.Card and providing the IBAN:

• Application for a proportional refund of the semester ticket fee in case of exmatriculation during the semester (see Re-Registration and the application for "Rückerstattung").
• Informal application together with the application for exmatriculation for refund of the semester fee if exmatriculation is applied for at the end of the current semester after re-registration has already taken place for the next semester
• Application for refund of the Campus.Card balance

Downloads of applications for de-registration from the departments Civil Engineering, Design, Social and Educational Sciences, Information Sciences, and the programs of the Department of City | Building | Culture: