Room Management | FH Potsdam

Use rooms

Events checklist

The following data is required for room/event coordination:

Title/Topic:
Organiser, subject/area:
Responsible person/applicant:
Day/s of the week, Date/period:
Time of event:
Time for preparation/follow-up: - + (if necessary)
Room/rooms/room size/number of persons:
bes. Requirements: (if necessary, e.g. media/technology)

Copied into an e-mail, they serve as a basis for enquiries.

Make a request

For certain types of internal events and for external use, more detailed information than that given in the checklist may be required. The application form serves as a support; supplements/adjustments may be made.

If you are a member of a university of applied sciences, please contact your respective decentralised room planner for room enquiries. Otherwise, the contact persons of the central room planning department are at your disposal.

The general conditions for the use of rooms/spaces apply. A sample agreement is available for external use, which is adapted to the respective needs.

The data you provide will be processed on the basis of the Brandenburg data protection act and the DSGVO. If you do not consent to the processing of the data or revoke your consent, your request cannot be considered.

Room access

If buildings/rooms are not freely accessible and you do not have a campus card of the University of Applied Sciences Potsdam that is activated for the respective room, access is granted through the issuing of keys/transponders by the information/reception desk in the main building.

Course weeks

Summer semester 2023: 03/04/2023 - 21/07/2023 and 25 - 29/09/2023
Winter semester 2023/24: 02/10/2023 - 26/01/2024 and 18 - 22/03/2024
Summer semester 2024: 02/04/2024 - 19/07/2024 and 23 - 27/09/2024
Winter semester 2024/25: 30/09/2024 - 31/01/2025 and 24 - 28/03/2025
Summer semester 2025: 31/03/2025 - 18/07/2025 and 22 - 26/09/2025
Winter semester 2025/26: 01/10/2025 - 30/01/2026 and 23 - 27/03/2026,
Summer semester 2026: 07/04/2026 - 24/07/2026 and 21 - 25/09/2026
Winter semester 2026/27: 05/10/2026 - 05/02/2027 and 22 - 26/03/2027
Summer semester 2027: 05/04/2027 - 23/07/2027 and 23 - 01/10/2027

Subject to change

Costs

As a rule, costs are only incurred for external use and are based on standard market prices. They are calculated according to the size of the respective room, the period of use and existing or possibly required equipment. The conditions are reviewed/revised annually.

The following amounts can be used as a guideline in advance of concrete calculations for the costs of using certain rooms of the FHP:

Category	Half day (up to 4 hours)	Full day (up to 8 hours)
Seminar room up to 50 m²	350.00 Euro	420.00 Euro
Seminar room > 50 to 80 m²	390.00 Euro	510.00 Euro
Seminar room > 80 m²	430.00 Euro	590.00 Euro
small lecture hall HG/067	510.00 Euro	740.00 Euro
large lecture hall HG/108	850.00 Euro	1,430.00 Euro
Lecture hall D/011	710.00 Euro	1,150.00 Euro

Lecture theatres have fixed, ascending seating. The lecture theatre in House D/Room 011 has some seating on stepped surfaces.

There is no general entitlement to use or to certain rooms, equipment or (further) services.
Status of costs: 05/03/2024, subject to change. The prices quoted do not include the statutory value added tax.

Supply

In addition to the supplies provided by the Studentenwerk Potsdam can teen, drinks and snack vending machines are available in the laboratory and workshop building near room 150.

In addition, the Coffee Nerds team provides refreshments in the cafeteria in the main building. They are also available for catering from small meetings to large events. Please contact them directly at Coffee-Nerds@web.de.

Decentralised room planning

If you are a member of a department, please contact the person responsible in your respective department.
If you do not have a responsible person in your department, please contact the central room planning.